Privacy Policy

We collect what the service needs to work, and nothing for advertising.

• Account details. Your email address, which we use to send your sign-in code, and the display name you choose for each team you join.
• Team details. A team’s name, sport, join code and optional logo, who is on the team and each person’s role.
• Photos and clips. The photos and short videos you upload, their credit lines, the albums they belong to and small preview copies of each.
• Opt Out Photo List. If an organizer adds a player to the list, a name or nickname of up to 40 characters and, optionally, a jersey number. Everyone on the team sees the list when they upload, and organizers can change it. We don’t check photos against it.
• Player albums. For each player you add, a first name and jersey number and, only if you choose, a reference photo of their face. We also save which team photos were suggested as matches.
• Team friends. The name you enter for each friend and the link we create for them. Friends don’t need an account, and we don’t ask for their email address. We record when a friend accepted the Terms of Use and which version.
• Media you create. Slideshow videos made from your team’s photos, which we save for the person who made them. Collage and social images are made on your device, and we don’t save them.
• Messages you send us. Feedback and league or organization requests, including your name, email address and message.
• Usage and device data. The pages visited, where a visit came from, browser and device type, an approximate location based on your IP address and standard server logs. Your device also keeps a sign-in token so you stay signed in. This also applies to people who view photos through a team friend link: their visits, device type, approximate location and the link’s address appear in the same logs and counts. They don’t sign in, so they have no sign-in token.
• Payments. When a team pays for its subscription, the payment is handled by our payment processor, Stripe, which holds the card, the billing details, the customer and subscription records and the payment history. We never see or store a card number. We learn from the payment platform whether an organizer’s Team Pass is active, when it renews or ends and whether it is set to cancel. In our own team records we keep the date a team’s pass runs through and, if it ended, the date it ended. We don’t keep receipts or billing details ourselves.

We use your information to run GameRoll.App: to sign you in, show each team its photos, suggest photos for a player album, make slideshows and images, send sign-in codes and replies, keep the service secure and prevent abuse, and understand how the site is used so we can fix problems and improve it.

We don’t sell your personal information, and we don’t use it to show you advertising.

Your player album suggests team photos by reading jersey numbers and, if you added a reference photo, by comparing faces. Both are done by an automated image-analysis service from a third-party provider, which processes the images on our behalf to give us an answer. For face matching, we send the service your reference photo and one team photo at a time and ask whether the same player appears in both. Any other player visible in that team photo is part of the image sent. We save only the answer, a match or no match with a confidence score. We don’t create or store facial measurements ourselves, and we can’t see what the provider’s system does internally while it processes an image.

Matching is automatic and can be wrong. A photo the service matches, including a wrong one, is added to your player album automatically, with no approval step. If you’ve shared that album with a team friend, they can see it too, so check your album and remove any photo that isn’t your player. A photo you remove stays out of that album and isn’t suggested again.

Adding a reference photo is optional. Your reference photo and saved match results aren’t shown to other team members or team friends. Your player album is for you, and the photos in it are shown to a team friend only if you share the album with them.

You can remove a player in My Player Album at any time. That deletes the player’s reference photo and the saved match results, and takes that player’s album off any team friend links you made. A link is not turned off when you remove one player: it keeps working for any other player albums on it. If that player was the only album on a link, the link stays but shows no photos until you remove it from Team friends. Removing a player doesn’t delete the team photos that show the player. Those stay in the team gallery until the parent who uploaded them or a team organizer deletes them.

Other parents on your team can see the photos and clips you upload, with your name in the credit line, and organizers can see who is on the team. Team friends see only the photos in the player albums chosen for them. GameRoll.App staff may look at a photo that has been reported, or at a team’s content, to answer a report, a copyright notice or a deletion request. Our service providers can also reach content as needed to run the service.

We use service providers to run GameRoll.App: hosting and infrastructure, email delivery, automated image analysis and payment processing. They process your information on our behalf to provide those services.

We may share information when the law requires it, to protect people’s safety or our rights, or if GameRoll.App is sold or merged, in which case this policy continues to apply to your information.

Team friend links don’t need an account or sign-in. Anyone who has a working link can view and download the photos in the player albums it covers, including someone the friend passes it to. Each friend gets their own link, and it covers only the player albums chosen for that friend. The parent who made it or the team organizer can remove it at any time, and it stops working right away. Links don’t expire on their own. They stop working when the team is archived, paused or deleted.

People who can view photos may download, screenshot, print or share them outside GameRoll.App, including in slideshows and images made with Media and posted to social media. We can’t retrieve or delete copies held outside the service. Please share only what you’re authorized to share, and take care when inviting friends or passing on a friend link. If you believe a photo was shared without authorization, use Report on the photo or email us. We’ll review the report and take appropriate action, which may include restricting access or removing the photo. We may need information to verify your identity or authority to request removal.

Children are not permitted to create accounts. We ask everyone who registers a team or joins one to confirm that they are 18 or older, that they understand photos uploaded to GameRoll.App may be viewed, downloaded or posted elsewhere by other team members and team friends, and that they are responsible for what they share. We don’t knowingly collect personal information directly from a child under 13. Photos of children are uploaded by their parents, guardians and teammates’ parents. The people on the team and their invited friends can see them, and anyone who can see a photo may save or share it.

A parent or guardian can ask us, or the team organizer, to delete photos of their child and the child’s reference photo. You don’t need to be on the team to ask: email us at hello@gameroll.app. We may ask for information we reasonably need to confirm who you are and that you act for the child. Please don’t send passwords or other sensitive documents. If you believe a child has given us personal information, email us and we’ll delete it.

We keep your information while your account or team is active on our platform. If a team’s Team Pass ends and is not renewed within 90 days after the day it ended, we delete the team and its content, as described below. This applies to the team, not to anyone’s account: it does not delete a member’s account or affect their other teams. Otherwise, a team’s photos, clips and member list stay until a team organizer deletes the team, including while it is archived or paused.

An archived team no longer takes uploads or new members, and its friend links stop working. When a team’s Team Pass ends, the team is paused for everyone and its friend links stop working too. Nothing is deleted the moment a team is archived or paused. The 90 days start on the day the Team Pass ends. If an organizer renews before they pass, the team is restored and nothing is deleted. We carry out this deletion ourselves after the 90 days, so it can happen a little later than the 90th day. Members of a paused team who want the team or their information deleted can email us.

A parent can delete any photo or clip they uploaded. A team organizer, including an Assistant Team Organizer, can delete any photo or clip on the team. Other parents can’t delete someone else’s upload, but they can report it. Deleting removes the original file, its preview copy and, for a clip, the file it was made from. The photo or clip then disappears from the gallery, every album, every player album and every team friend link, and a saved link to the file stops loading it.

Deleting a photo doesn’t reach everything made from it. A slideshow video that already includes it is a separate file, built in your browser, and we don’t record which photos went into it. It stays in the Media of the person who made it, and only that person can see it, until they delete it, leave the team or the team is deleted. We may also delete a slideshow video after a report, a copyright notice or a removal request. A collage or social image is made on your device and isn’t saved by us, so we can’t remove it. Anyone who already downloaded, screenshotted, shared or printed the photo keeps their copy. A small record that a photo was checked against a player (a photo reference and a score, never the image) can remain until that player or the team is deleted. We can’t see or control copies our image-analysis provider may hold while it processes an image, and copies in backups and logs are described below.

When an organizer deletes a team, its photos, clips, slideshow videos, albums, player albums, reference photos, friend links, reports and member list are deleted. When a parent leaves a team or an organizer removes them, their access ends and their player albums, reference photos, friend links and slideshow videos are deleted. The photos they uploaded stay with the team unless they are deleted at the same time.

Copies may remain in backups and logs after something is deleted. Inactive teams may remain stored indefinitely in backups and logs.

To close your account or have your information deleted, email us. Tell us if you also want the photos you uploaded deleted. Otherwise they stay with the team.

You can ask us for a copy of your information, ask us to correct it or ask us to delete it by emailing us. You can also delete photos and clips you uploaded and remove your players yourself. A team organizer can delete any photo, including all of a player’s photos at a parent’s request.

We accept requests to access, correct or delete personal information as described above, wherever you live. Depending on where you live and which laws apply to GameRoll.App, you may have additional privacy rights. We don’t sell or share personal information for cross-context advertising, and we won’t treat you differently for making a request.

GameRoll.App is intended for families in the United States. If you use it from another country, your information is still handled as this policy describes.

We use only the storage on your device that the service needs, such as keeping you signed in and remembering your last team. We don’t use advertising or cross-site tracking cookies. Our hosting platform counts visits so we can see how the site is used.

You sign in with a one-time code sent to your email. Access to team galleries is restricted to signed-in team members, and people with a working Team Friend link can see only the player albums that link covers. Authorized staff and service providers may also access content for the purposes described in this policy. No service is completely secure, so keep your email account to yourself and share friend links carefully.

GameRoll.App is operated by OCLE Enterprises, based in Florida, USA. Your information is processed and stored in the United States. For privacy questions or requests, email hello@gameroll.app.

If we change this policy, we’ll update the date above. If the change is significant, we’ll tell you in the service.